Personal Assistant to the President (d/f/m)

Global Solutions Initiative Foundation gGmbH


Personal Assistant to the President at the Global Solutions Initiative Foundation gGmbH

The Global Solutions Initiative Foundation (GSIF) is currently looking for a

Personal Assistant (PA) to the President (d/f/m).

The PA will be responsible for supporting the President of the Global Solutions Initiative in all areas including calendar management, meeting preparation, travel planning, and administrative tasks.

  • Form of Employment: Full time
  • Starting Date: Immediately
  • Duration: 31 December 2022 (with the possibility of extension)
  • Location: Berlin, Germany

Your responsibilities:

  • Responsible for management of the President’s demanding schedule, including arranging meetings, calls, travel and identifying and resolving schedule conflicts
  • Responsible for oversight of the President’s commitments/tasks/deadlines and ensuring all obligations are fulfilled in a timely manner
  • Oversight of the President’s email inboxes, preparing and sending correspondence on behalf of the President
  • Point of contact between the President and the GSI team/external partners and colleagues
  • Responsible for managing the President’s work-related expenses
  • Travel planning: managing bookings and preparing detailed itineraries
  • Preparing and submitting academic papers for publication
  • Recruitment and supervision of the President’s Student Assistant
  • Supporting the Executive team
  • Supporting the Admin team where necessary
  • Other administrative tasks

Your profile:

  • Professional experience as Assistant to a President/Director/CEO or other member/members of the leadership team, preferably in an NGO setting
  • Excellent time management and prioritisation skills
  • Excellent MS Office skills and knowledge of modern office management systems
  • Fluent in spoken and written English and German
  • Structured, meticulous and responsible way of working, excellent attention to detail
  • Excellent communication skills, dedication and team spirit
  • Trustworthiness and discretion in dealing with sensitive, confidential and/or strategic matters

We offer:

  • A varied and demanding role with constantly new and interesting challenges
  • Participation opportunities in a young, dynamic organisation in Berlin Mitte
  • A dedicated team with flat hierarchies

About the GSIF:

The Global Solutions Initiative Foundation (GSIF) is a global collaborative enterprise to propose policy responses to major global problems, addressed by the G20, the G7 and other global governance fora. Our activities include amongst others the Global Solutions Summit, the G20 Insights Platform, international workshops and conferences, and the Global Solutions Journal.

Applications should include a cover letter indicating your availability, expected salary, CV and relevant degrees. Applications are to be sent as PDFs (preferably in one file) to Bridie France(

Global Solutions Initiative Foundation gGmbH
Rudi-Dutschke-Straße 26
10969 Berlin
Bridie France
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